A couple of suggestions from working the registration side of things. We managed well enough, but honestly it was a mess. We had a registration tent. Two people working it, with one list, and we had all of the T-Shirts. So it might as well have been one. People were paying as they came in, and then came over to use after they parked to register. Since all of the money was going to point A and not us, we had no cash. So when people started coming up asking to buy T-shirts, we couldn't sell them. So later they decided to start selling T-Shirts at the main tent. So now you had people getting shirts from us after they registered. And people having to go to the main tent to buy them. The dyno shoot-out and slow drag registrations were all held at different areas. They later decided to move the dyno reg to our tent. But made that announcement before they told us. So I had people wandering over wanting to register for the dyno and I had no clue what they were talking about. I think they initially had people paying for the slow drag, and then decided to make it free. So they had to track down and refund people who had already paid. All cards for the car show were hand written, by us, that morning. Basic things like pens and clipboards were non existent. Also the hand stamps were only where they were taking money. So I could not stamp people who wanted to leave and come back. I also had no proof that any of them paid up top. So I had to take their word for it. Most people are honest enough, but a good number aren't. There were no signs or anything even indicating that my tent was for registration. Just kind of people trying to direct everyone to us.
I don't like to come into other people's events and tell them what needs to be done. I am on the Board of Directors for a Jeep club, so I have a good bit of experience in handling events for large groups. And I know I wouldn't appreciate a new guy coming in a stepping all over my toes. So I just beared with them this year.
My suggestions for next year on the registration are this. A slightly larger tent with two tables under it. Three people manning it, each with their own list of preregistered individuals. A sign across the front of the two tables, reading Event Registration. Have one made up or do it nicely on poster board. Centralize registration for everything. Have everyone pay for everything at that tent, basic reg, dyno, and slow drag. That way everyone can buy t-shirts there as well. And you don't have people running around to three different tents to pay for stuff. Have the basics, clips boards, plenty of pens. Some snacks and water for the people working the tent. Have registration cards actually printed up beforehand instead of homemade index cards the morning of. Thats all that comes to mind. Also try to rotate the people out a little. Between that tent and being a judge, I didn't get to enjoy just walking around very much. They did offer to relieve me, but at that point we only had about an hour left of registration.
Pluses were the raffle. The people that handled that did an outstanding job, and I liked how it was setup. Also points to Nate for keeping the Mic going all day. I know something like that can be difficult, but he kept it up.
One more thing, as far as the car show goes. The cars were parked pretty well. But we ran into the problem of the shop cars. They were entered into all of the regular categories. And you might be judging all of the B5s in one spot, and then have to hike all the way to the other end of the parking lot to look at one shop B5. I suggest lumping all of the Vendors into a Shop Car class. I also think that makes it a little more fair to everyone else. As the shops have some change to drop into those and its really hard for everyone else to compete.
I did have a great time though. It was a blast, a lot of good people and Vendors.................
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